# 1099 Receipt Checklist

A practical list of purchase types independent contractors and 1099 workers often forward or upload to a dedicated ZipReceipts address (`{alias}@in.zipreceipts.com`). Use it as a year-round reminder of what belongs in your business receipt archive—not as tax advice.

ZipReceipts is a private receipt inbox + monthly ZIP export. It does not connect to Gmail or Outlook, does not prepare taxes, does not determine deductibility, and is not accounting software.

**Disclaimer:** Whether a purchase is deductible depends on your individual circumstances and applicable tax rules. Confirm with your accountant or tax professional. This checklist does not determine deductibility.

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## Fuel & materials

- [ ] Job-site fuel fills (keep the receipt with trip notes when you use them)
- [ ] Lumber, fittings, fasteners, and consumables for a job
- [ ] Yard or supply-house tickets (photograph before they fade)
- [ ] Small parts bought same-day for a service call

## Tools & equipment

- [ ] Power tools and hand tools
- [ ] Replacement parts and warranties tied to work gear
- [ ] Tool or equipment rentals
- [ ] Online equipment orders delivered to the shop or truck

## Workwear & PPE

- [ ] Boots, gloves, hard hats, and safety glasses
- [ ] Uniforms or branded shirts required for the trade
- [ ] Specialty PPE for a job or site rule

## Vehicle maintenance

- [ ] Service invoices for the work truck or van
- [ ] Tires, brakes, and repair receipts
- [ ] Parking or toll receipts tied to jobs (when you keep them)

## Phone, insurance, licensing & training

- [ ] Business phone / plan receipts
- [ ] Liability or equipment insurance renewals
- [ ] License and permit fees
- [ ] Required training or certification fees

## Online purchases

- [ ] Parts and supplies ordered online for jobs
- [ ] Shipping confirmations that include amounts and vendors
- [ ] Marketplace purchases used for contracted work

## Before you forward or upload

- [ ] Vendor name visible
- [ ] Date and amount clear
- [ ] PDF or clear photo (avoid extreme blur / glare / crumpled thermal fade)
- [ ] Business purchase only — leave personal buys in personal mail
- [ ] One purchase per forward or upload when possible

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## How ZipReceipts fits

1. Forward email receipts **or** upload photos/PDFs of paper receipts to your private address.
2. Files accumulate month by month—renamed and filed for your business.
3. Download a monthly ZIP when you or your tax pro need the pack.

No inbox OAuth. Only deliberately sent files arrive.